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WORKFLOW ANALYSIS

Definition: It is a process that to analyse how the work is going in the organisation. And it is used to find that what the basic position of the work and it’s gathered the strengths and weakness of the work in the organisation. In this analysis it will used as a way of solving inconsistencies in the workflow to done the projects.

Productivity within the workplace is going to determine just how successful you are with clients and customers, so weeding out any significant problems along the way can be extremely useful in protecting.
Workplace analysis takes a deep look at every operation and aspect of your business, and fills in any holes that could be reducing profits.

Process of work flow analysis:

  1. Identify the process: in this process it is used to implement that how the workflow process is to be done.
  2. Identify the vision and mission
  3. Who is our client
  4. What is the information given by the client
  5. What are the key process
  6. Selecting team members: In this process the organizing has to be select the team members according to the size of the project. And they has to be placed in the project.
  7. Gathering requirements: In this process requirements are the main process for workflow of the project and these are to be correctly gathered to done the work process of the project. And this is the initial stage of the project.
  8. Analysing the requirements: In this process the gathered requirements has to be analysed. And they has to be done the analysis of the project.
  9. SWOT Analysis: In this stage of analysis they has to analysed the work strengths, weakness, opportunity and threats, in these if any weakness or threats are occurred they has to be solve the inconsistencies of the project.
  10. Project designing: In designing process the work is designed through the flowcharts for the developing process. And this designing stage is to be designed according to the requirements of the client.
  11. Developing: In this stage the developers has to be develop the coding part for the project. And once this coding part is completed then it will be processed for the next step.
  12. Testing: In this stage the testers are to be test the coding part that has done by the developing team. And they has to check the any bugs or errors are be occurred in coding part.
  13. Deploying: In this process it is used to maintain the project of the work done and at last the work is submitted to the client.

According to these steps the workflow analysis are been   processed to the project in the organisation.

Analysing the workflow analysis:

  1. Define your area of improvement: It is used to define a set area of your company which you will analyse. If you try to tackle every workflow you have at once you will only drown under the effort, so splitting up your efforts like this will help to make the entire thing more manageable.
  2. Getting senior staff involved: This will likely be both more experienced than you with your selected team’s processes and workflows and more capable of ensuring the continued success of the changes you make. Finding document process: Once the senior staff are on board you need to find the documented processes for the team you’re looking at. Ideally, the team will have fully documented processes for every test they perform and so it will be easy to identify where they are going wrong.
  3. Checking the process is accurate: Once you find them, you need to check with the rest of the team that the processes are accurate.. If your processes aren’t accurate, make sure that changes are made to reflect the actual steps which are carried out.
  4. Analysing team’s inputs and outputs: In this it is used to analyse the inputs and outputs of the team across them. This will greatly depend on the team and the tasks they perform but in general you should take the time, money, and resources put into the team and compare it against their success metrics.
  5. Identifying the largest area of improvement: In this process now all we need to do is identify the largest area for improvement within them. Take the input and output of the team across their processes and use that to highlight problem areas which stand to gain more by being improved or automated.
  6. Identifying the task: The other section of workflow analysis is identifying the tasks which can be automated to save your team both time and money.
  7. Discussing improvements with the team: Once you have the core tasks you need to improve and automate you need to discuss said changes with the team that the processes are relevant to. If you’re automating your social media sharing then you should talk to the marketing team, and so on.
  8. Test changes in a controlled environment: Much like when improving your processes you want to test the changes you make to your workflows before implementing them in a live environment.
  9. Deploy the changes: If all goes to plan, go ahead and deploy your changes with the teams. This is where working with the senior staff will pay off since they will be able to make sure that their team sticks to the improvements and carries out the new version of their workflow. Make sure everyone is following the process, any documentation is updated to reflect the new workflow and that any old versions of your processes and workflows or filed away where your team can’t stumble across them
  10. Measuring results and repeat the work: As with any good process improvement program your work flow analysis.

This is the analyzing process of the work flow analysis. And these are be used to define the exact workflow analysis of the organisation.

About Podugu Sravan Kumar

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