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What are Project Scope Management Processes?

It is a process to document and determine the goals, deliverables, tasks, budget and deadlines of a project. It will help to make sure that a project runs as per the plan and it is on track. Scope creep can affect the budget, and the timeline of a project and can also affect the quality of the finished project. Thus, it is essential to make sure that such a situation can be avoided therefore by managing the scope of a project, and the goal of the project can be achieved by avoiding any scope creep. The following are the steps that are involved in the Project Scope Management Process –
1. Scope Plan Document – The scope plan document that will help to manage, validate and define the scope of the project. We should include a scope statement and all the project requirements and expected project deliverables and project change control process details in it.
2. Requirement Gathering – It is very crucial to understand the expectations and needs of the stakeholders so after meeting the stakeholders and understanding the requirements through various elicitation techniques. We need to collect all the functional and non-functional requirements and document them. We should also collect the stakeholder requirements as well as the business requirements. Once all the requirements have been gathered it needs to be well documented.
3. In-Scope and Out-of-Scope – It is at this point that we can start determining the scope of the project. What will be included in the project is written as in – Scope whatever will not be included nor delivered will be written in Out of scope. With a well-defined scope, the entire team understands the project and has a uniform approach and mindset. Each one involved in the project gets an idea of what needs to be worked on and what doesn’t need to be completed.
4. Scope Validation – The scope and the deliverables that have been decided in the scope document as in-scope or out-of-scope need to be sent to the stakeholders to get their approval.
5. Breaking down a project – A project breakdown would break down the work into multiple tasks that need to be assigned to the team members for completion. This will provide a brick-by-brick building strategy that would make it easier to track and build the project. We can also prioritize the tasks to finish or complete the top-priority tasks first.
6. Scope Tracking – It is essential to ensure that the project runs within the boundaries of the defined scope of a project. In case of any unavoidable or unalterable changes the change control process needs to be followed.

About Cynthia Shilpa Sarawan

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