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Project Scope Management Processes

An organization is an entity that solves problems by coming up with solutions through projects. As a project begins, it has to go through project lifecycle. The project lifecycle includes initiation, planning, execution, control and closure.

In the initiation stage, management or other authority figures have determined a business need that will require the work of a project manager. In the planning stage, a project manager creates a map for the course their team is soon to follow. The execution stage is the one where a project is carried out. Control stage is the process of consistently monitoring progress during execution to ensure your team is performing as they should and, in the last stage, that is the closure stage, the project ends. As an organization follows these steps, it is essential to keep track of the goals and to understand how the goals are going to affect the success of the project. A business analyst keeps documenting the developments that arise midway through the project and the project managers keep the project work in line with the final goal. The prioritization of requirements can be done through the MoSCoW and requirements can be sorted and worked on based in this technique.

A project scope is the planning, documenting, and determining the project goals, tasks, deliverables, costs and deadlines. Scope involves getting information required to start a project, including the features the product needs to meet its stakeholders’ requirements. The importance of project scope is large as it helps us know what is involved and what is not involved in the project and controls what is allowed or removed as it is executed.

Hence, when a project starts, the project manager makes sure all these processes and steps are accounted for. The following steps can help organizations manage the scope and the outcome of the project:

  1. Plan the scope management- The whole goal of the scope management process is to develop a scope management plan at the end. This plan should also include information as to how you’ll respond to roadblocks and constraints, how you’ll determine project success, and how you’ll come up with other vital elements of the plan.
  2. Collect requirements- Collect stakeholder requirements, changes that are needed, deadlines and deliverables of the project.
  3. Define Scope- In this step, you’ll clearly define the scope in writing for overall project clarity. This includes stating what is in and out of scope for your project. Your project scope statement is a vital reference point throughout the duration of the project.
  4. Create a Work Breakdown Structure (WBS)- A work breakdown structure is the document that breaks down the work and assigns tasks to responsible parties. This document or chart tells teams and individuals what deliverables they are responsible for in what amount of time.
  5. Validate your scope- The next step in the process is getting all of your work approved. The deliverables and scope you’ve recorded need to be shown to stakeholders and project executives, who can then give you the green light or ask for changes.
  6. Control Scope- Once the project is executed, it is the project manager’s duty — among other things — to ensure the project stays within the defined scope.

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