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Project Scope Management Processes

Project scope management process is the process where it defines and outline all of the work which included in the project.Project scope management process includes following objects:

  • Objectives
  • Tasks
  • Outputs
  • Deadlines
  • Budgets

Due to the project management process, team will decide in order what to deliver first. It includes everything , every task which will go into project and it will define its success. If we don’t do the project scope management process then team will do the unnecessary tasks and will spend time which is not productive at all. This leads to the wasting of time and money of the project.

By doing the project management process we can track all the work and will keep the team’s performance also. For example when we initialize the project with clear vision but due to some influential clients and team members might have different success criteria. SO business priorities can shift and it leads to throw it off. Project scope management process makes right balance between the project output and business priorities. It keeps the discipline in the project.

By doing the right project management scope effectively we will learn,

  • How to ensure project sticks to deadline, budget.
  • We can avoid the scope creep.
  • We can decide what is needed and what should be avoided in project in advance.

Some of the following steps involved in the Project management scope.

  1. Plan the scope

When we initialize the project planning, first we gather the requirement from the stakeholders and we document it.

The scope management plan also includes how we can allocate the resources and timelines amended, we will accept project deliverables.

  1. Handling the requirement management

This process includes what exactly stakeholders want and how business analyst handle their expectations. As a business analyst we need to do stakeholder analysis then gain the requirements. Then we will sort the requirement and prioritize and validate the requirement.

  1. Define the scope

This is the backbone of the project. This define what is in and out of scope of project.

In the scope we includes following points

Justify- Why this project initialized?

Goal- What should be achieved?

Deliverables- What deliverables and who is responsible for specific task?

  1. Work Breakdown Structure

In this step we will break down the work into small task or small chunks. By doing the WBS it is simple to assign the task depending on the priority. Team will be delivering high priority task first. Team will work more efficiently and faster, as they knows what should be deliver first in order to meet the deliverables.

  1. Validate scope

Our deliverables should be approve by either Managers or stakeholders.

We should have a plan in mind that how project deliverables will be accepted completely. With the help of scope validation stakeholders can see completed task in one place.

  1. Monitor and control scope

Project should be monitored from the start to the end in order to meet the project expectations. We never know that requirement can change at any stage or can add the new requirement. So to avoid the scope creep, project manager should monitor the project performance and scope.

Project scope management needed clear and proper communication, to ensure that stakeholders and team members understand the scope of the project. Project scope management helps us to avoid the challenges that project can face in future. Scope management makes the powerful mechanism to avoid the failure of the project and factors that can be changes during the project lifecycle. If we don’t define the project scope, we can not estimate the time and cost of the project. If there is any lack of communication then scope can be changed. It will affect the project directly and it will disturb the project.Project management scope is not the difficult task but definitely it requires some patience, time and efforts. Proper project management scope will give clear scope and deliverables of the project

About Vivekanand Deepak Raut

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