Project Scope Management Processes

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The scope of a project is the clear idea of the work that is required to complete or deliver the requirements of the project successfully. The Project Managers responsibilities is to ensure that the only needed work will be performed and that each of the deliverables can be completed in the given time and budget.

There are six project scope management processes which are mentioned as below:

1. Planning for Project Scope Management

It is the first process group in scope management. In this phase we want to gather input from all of the stakeholders. Then we will decide and document how we want to define, manage, validate and control the project scope. Once that is done, team members can be allocated tasks and provided them direction to deliver a project in given time and budget.

This plan also includes information on how you will handle uncertain circumstances throughout the project.

There are some inputs, tools and techniques, and outputs for the planning scope management process:

PLAN SCOPE MANAGEMENT
Inputs	Tools and Techniques	Outputs
Purpose of the project Business objectives Assumptions Constraints Project description Project scope and boundaries Project deliverables High-level risks Stakeholders list Requirements for the project	Expert judgement Meetings	Project scope Product scope Deliverables Out of scope areas Product acceptance criteria Constraints Assumptions

 

2. Collecting Requirements

Once the scope management plan is done, based on its input along with stakeholders’ interview and discussions the requirements management plan is documented. This document contains a set of requirements which include:

• Functional and non-functional requirements
• Business requirements
• Reporting requirements
• Stakeholders’ requirements
• Services and quality requirements
• Project assumptions
• Project constraints

 

There are some inputs, tools and techniques, and outputs for collecting requirements:

 

COLLECT REQUIREMENTS PROCESS
Inputs	Tools and Technique	Outputs
Scope management plan Stakeholder management plan Stakeholder register Requirement management plan	Interviews Focus groups Workshops Questionnaire and survey Observations	Requirements documentation Requirements management plan Requirements traceability matrix

 

3. Defining the Project Scope

This process involves the detailed description of the project. The scope is the statement outlines the goals that will be met to achieve a satisfactory output.

So, while gathering the requirements, all the different requirements of the product and service are defined.

The following steps are included while defining the scope:

• Project goals and objectives
• Tasks
• Resources
• Budget and Time

Once these steps are completed, the constraints of the project need to be clarified. After doing this, the project scope will clear to stakeholders, team members and other senior management members what will and what will not be included in the final product.

There are some inputs, tools and techniques, and outputs for defining the scope process:

DEFINE SCOPE PROCESS
Inputs	Tools and Techniques	Outputs
Scope management plan Project permission Requirement documentation Organizational process assets	Expert judgement Product analysis Alternative identification Workshops	Project scope statement Project documents updates

 

4. Creating a Work Breakdown Structure (WBS)

Creating the WBS will help us in separating the final deliverables of the project. This is done using a technique called as Decomposition. Based on the project scope statement and requirements management plan the main task is divided into smaller chunks to make the project delivery smooth and easy. This kind of structure is called as work breakdown structure (WBS).

There are some inputs, tools and techniques, and outputs for the creating a work breakdown structure:

CREATE WBS PROCESS
Inputs	Tools and Techniques	Outputs
Project management plan Requirements documentation Organization process assets	Expert judgement Decomposition (Division)	WBS Scope baseline Project document updates

 

5. Validating Scope process

This process occurs at the end of phase. This process focuses mainly on customer acceptance. It is when project customer accepts all the project deliverables. And the customer gives feedback on the work that was performed.

There are some inputs, tools and techniques, and outputs of the validating scope process:

VALIDATE SCOPE PROCESS
Inputs	Tools and Techniques	Outputs
Project management plan Requirements documentation RTM Validated deliverables	Inspection Decision making	Accepted deliverables Work performance information Change requests Project document updates

 

 

6. Controlling Scope process

This is a post-execution process in a project. If any new change request comes up which is beyond the project scope that should come through proper change request. Besides, it is also a performance measurement process where gaps are identified against performance reports by validating it with project requirements. This may change the project plan.

There are some inputs, tools and techniques, and outputs for the controlling scope process:

CONTROL SCOPE PROCESS
Inputs	Tools and Techniques	Outputs
Project management plan Requirement documentation RTM Work performance data Organization process assets	Data analysis Variance analysis	Work performance information Change Requests Project management plan updates Project document updates Organization process assets updates

Project scope management defining the required work and ensure that the required work is done within the given timeline. It includes a detailed description process of scope management, control and management. The Project manager needs to get approval on the project scope document. An effective and proper project scope management helps the project manager leads the project successful. So, Scope management is very important while implementing the project and it requires effort, time and patience.