COEPD – Center of Excellence for Professional Development Happy Learning
Project Scope Management refers to the set of processes that should be completed in order to deliver project, which could be a product, service or software with features and functions. Scope Management centre should be on how we get there or possibly more specifically How to achieve?
These paths are well defined and planned so that project managers can determine the amount of work is required and where to concentrate efforts of the team to complete the project.
Importantance of Project Scope Management Process
Would you go on a long vacation without having a proper plan or defined route? The project scope statement is just like the map we use to reach from start to finish. Without this scope statement, team members will not have clarity on what they are supposed to do and by when it is to be done. Team would most likely to missled and never able to achieve defined goals
1. Plan Scope
This process involves a scope management plan that outlines how the scope is going to be defined, validated, and controlled throughout the project
Identifies roles and responsibilities of all project team members
* Handle unforeseen circumstances
* Accept project deliverables
* Come up with other key elements
2. Requirements Gathering
This process of gathering and documentation of stakeholders needs and requirements for the project. This information should be used to create a detailed project scope statement that will outlines the project’s objectives, deliverables, and boundaries.
* Check-ins will be needed with the client
* the client also wants to be informed of every deliverable status
* crystal clear Communications should be maintained
This information will be gathered through focus groups, interviews, or surveys, and by creating prototypes
3. Scope Define
With project scope in place, ready to define exactly what is in and out of scope with a project scope statement. This serves as a guide throughout the project and forms the backbone of project scoping process.
Team members should be able to refer, easily be reminded of what is and is not involved in that specific job. This is also helpful when someone is asked to work on an area that is outside of a project’s scope.
Scope statements often include
* Justification
* Goals
* Deliverables
* Expected results
* Assumptions
* Inclusions and exclusions
4. Create a Work Breakdown Structure
Based on project scope statement and the documents created during requirements collection, want to build a Work Breakdown Structure, which is essentially the entire project broken down into smaller individual tasks.
Deliverables should be clearly defined, providing the project manager and team with several more manageable units of work. A streamlined system of record can makes creating a Work Breakdown Structure
In Work front’s enterprise work management platform, for instance, it’s easy to standardize and automate forms, tasks, and workflows. Team can work faster and more efficiently, knowing they are working on the correct tasks in order to complete a project.
5. Validate Scope
This is where deliverables are reviewed by whoever needs to approve from
* Client
* Stakeholders
* Managers
It’s important to have a plan in place for exactly how project deliverables will be accepted. At the end of this process accept deliverables, change requests and project document updates
With an operational system of record, team should be able to set up the scope validation process ahead of time so that each deliverable is automatically submitted for approval by whoever needs to go through
It can skip the long, complicated email chains and avoid unnecessary meetings. While stakeholders can see completed tasks for a project all in one place and be immediately notified when a task is awaiting approval
6. Control Scope
Monitor and control is a essential throughout the project. A project status should be monitored from start to finish to ensure that it is being executed according to project scope management plan
Team never know when the scope where need to get change or a Client will add new requirements. In order to prevent scope creep, project managers should compare performance reports with the project requirements. Using Work front, any gaps will be easy to spot and change, quickly getting the project back on track.
