Project Scope Management is the process that helps understand and record an entire project process, including goals, tasks, deliverables, budgets, and deadlines. While a lot can change when it comes to big projects. Project scope management is the process of ensuring that a given project includes all relevant/appropriate work to achieve the project objectives. Its main purpose is to control what is and is not included in a project. Scope management techniques allow project managers and supervisors to appropriately allocate the amount of work required to complete a project. As with any project, project scope management determines the efficiency and productivity with which the project is executed. By applying effective project scope management best practices and processes, project managers can ensure that deliverables meet stakeholder requirements along with product features and functionality and project scope. .
To make it simpler to understand, let us compare delivering a project with constructing a building. A fence will be installed around the site prior to construction. It is done to define construction boundaries so that people involved in construction know where to stop. This part is called scoping.
According to PMBOK, scope management includes he 6 processes.
- Planning range management
- Gather requirements
- Define scope
- Create work breakdown diagram
- Scope validation
- Control panel
- plan the scope management process
This is the first step in the project scope management process. This process, recently added to the 5th edition of PMBOK, creates a scope management plan based on input from the project plan.
- Collection of request processes
Once ideas have been discussed and finalized, needs and requirements should be documented while managing stakeholder expectations. The motivation is to create a detailed list of project requirements that leaves no room for future confusion, mistakes, or unpleasant surprises as the project moves through the completion stages.
- Scope definition process
This process transforms the information and details collected into a detailed product description that also serves as an in-scope and out-of-scope guide. This document articulates expectations and deliverables so project members know exactly what needs to be accomplished and in how long.
- Create a work breakdown structure (WBS) process
A work breakdown structure (WBS) is an important part of the scope management process. The emphasis is on breaking larger tasks into manageable chunks to get a structured idea of what needs to be done. This leads to better coordination and a better understanding of the process.
5. Scope of the management process
The scoping process is the final process of project scope management that involves monitoring the status of the project and managing changes to scope.
As projects grow larger and more complex, requirements are increasing like never before. Larger projects require more time, effort, and resources to make things happen. Therefore, it is important to define the product and project scope.
It helps you focus on the work contained in your scope control plan and recognize the fact that unexpected changes impact time, cost, quality, resources, and even customer satisfaction. Information is collected upfront from all stakeholders and sponsors, reducing the chances of collecting misinformation that can be fatal to the success of your project. The role of scope project management is therefore very important to the success of the project.