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Project Scope Management Processes.

  • Project scope management is a process that helps to know everything about the project including budgets, targets, objectives, tasks and outputs.
  • It includes everything that must be done in the project and lets us know what will lead to success.
  • It’s a crucial part of project planning.
  • It will help us to know what our team and I need to do for delivering the expected results.

For Managing the project scope, I will follow the below:

  • Planning the Scope: This step is the first step of the project where we are supposed to deal with our stake holders and will decide on how are we going to define, manage and control the project scope. This scope plan will also include on how will we:
    • Handle any unexpected circumstances
    • Outlining the roles and responsibilities
    • Creating the key elements of the project
  • Handling Requirement Management: This step will help in knowing the stakeholder expectation. We will need to maintain all the updates on status of each requirement listed. We will need to plan on how often
    • Client needs check-ins
    • Status updates
    • He wants to get the communicated via documents.
  • Define Project Scope: By defining this we will get a clear vision on what all are in the scope of the project and what are out of the project scope. This will help to clarify the team what all are in the scope and what are not. Scope statement will be including:
    • Goals: What do be want to achieve?
    • Deliverables: Who is responsible of what?
    • Justifications: Why are we doing this project?
    • Expected results: After project completion what will change?
    • Inclusions and exclusions: What are in scope and what are out of scope in this project?
  • Creating a Work Breakdown Structure:
    • This is needed to break each goal into small parts and steps and then distribute them among the team.
    • While documenting also this will need to be included.
    • This will help in achieving the goals easily and clearly.
    • This eliminates the ambiguity in goals.
    • It will also help to determine the work flow and one can easily spot if any part of project is deviating from the project scope and it can be rectified at the early stages.
  • Scope Validation: Here all the deliverables are reviewed and need to be approved by
    • Stakeholders
    • Customers
    • Manger
    • All of the above
  • Scope Controlling: Monitoring and controlling the project while being executed is very important. Because there are chances when the project scope might be missed. We do not know when the scope of the project will change or the stakeholders wants some new requirements to be added. In order to avoid Scope Creep, It is always necessary to track the project status with the goals set. This will manage to stop the project from getting out of the scope.
  • One must be clear of the scope defined and must check if there are any ambiguities in the scope. In a work it should be clear and easy to understand.
  • One must involve the entire team while defining the scope. This will help in letting the members have a clear view of the requirements and avoid deviation from the scope.
  • Before the beginning of any project, it is very important to clarify the scope of the project so that there are no ambiguities while the development.
  • There must always be open communications between the team and the stakeholders in order to maintain good scope management.

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