Project scope management process

                                                                     Project scope management process

The project scope management process is necessary to make sure the only tasks necessary for the project completion are included in the project eliminating redundant and unnecessary work. Project scope management plays a crucial role by helping the project managers, supervisors, and coordinators to focus on important parts of the project and allocate the right amount of resources to the work for the successful completion of the project. A well-defined project scope helps us avoid common issues like:

• Changing the requirements constantly
• Changing the project direction when you are already midway.
• Crossing over the discussed budget
• Falling behind the project deadlines.

The project scope management process is very important as it plays key roles in employee efficiency, employee function, and the overall morale of the team. The project scope management process can prevent employee burnout and overload by improving the morale of the employee. It also helps the manager to lead the team effectively which leads to a positive influence on the teams working on the project. Using a project scope management strategy the efficiency of the project will stay consistent throughout the project.

There are six processes involved in accurately identifying the project scope management,

• Planning scope management
• Collecting requirements
• Defining the scope
• Making a project breakdown structure
• Validating scope
• Controlling scope

1. Planning scope management:

Planning scope management is the first process in project scope management. In this process, a scope plan document is created that you can refer to in the later stages. This document helps in managing, defining, and validating the project’s scope. It includes a breakdown of all project requirements, expected project deliverables, and a detailed project scope statement.

2. Collecting requirements:

The next process after planning scope management is to work out stakeholder requirements and expectations. In this process, all the project requirements, expectations, budgets, deliverables, and surveys are documented. This is one of the important project management steps because the stakeholders can have unrealistic requirements or expectations and the project manager has to step in and find a solution that is accepted by everyone to reduce the delay in the project. At the end of this process, you should have functional and non-functional requirements, stakeholder requirements, business requirements, and project requirements.

3. Defining scope:

In this process, the requirements gathered are turned into a well-detailed description of the product or service that needs to be delivered in this project. A well-defined scope provides the reference point for your team and others involved in the project. In case something is not included in the scope, it need not be completed.

4. Making a project breakdown structure:

A project breakdown structure is a document that breaks down all the work that needs to be completed by the end of the project and assigns the tasks to the team members.

5. Validating scope:

In this process, the recorded scope and deliverables are sent to stakeholders and project executives to get approval.

6. Controlling scope:

When the project begins, it is the duty of the project manager to make the project stay within the defined scope. In case of change, a proper change control process needs to be followed.