PROJECT SCOPE MANAGEMENT PROCESS

PROJECT SCOPE MANAGEMENT PROCESS

PROJECT SCOPE MANAGEMENT :

WE WORK ON SCOPE OF PROJECT BY MAKING FEASIBLE STUDY FOR PROJECT WITH ADEQUATE INFORMATION FROM STAKEHOLDERS AND CLIENTS OR EXISTING CLIENTS WHO WORKED ON SOFTWARE AND CAN GIVE MORE INFORMATION FOR UPDATION OR DEVLOPMENT OF SOME NEW FEATURES FOR PROJECT.

LETS GO THROGH SIX STEPS AT A TIME, IT WILL HELP TO UNDERSTAND HOW TO SAVE THE PROJECT AND PROJECT TEAM FROM PERFORMING REDUNDANT OR IRRELEVANT WORK.

PLAN THE SCOPE MANAGEMENT PROCESS :

WE WORK ON PLANNING FOR THE PROCESS FOR THE PROJECT BY FOLLOWING CERTAIN STEPS NEED TO BE DONE

• FIRSTLY INTERACTION WITH CLIENTS AND STAKEHOLDERS TO GIVE A DETAIL INFORMATION ABOUT THE REQUIREMENTS AND NECESSITIES WHICH BENEFITS TO THEIR FIELD OF WORK, SO COLLECTING ADEQUATE INFORMATION FROM CLIENTS IS HIGHLY REQUIRED AND JOT DOWN ALL THE REQUIREMENTS IN WORDPAD.
• WE ARE GATHERING THIS INFORMATION TO INFORM TEAM TO HOW TO DEFINE, MANAGE AND VALIDATE THE PROJECT SCOPE
• THIS PLAN SHOULD INCLUDE THE INFORMATION OR DISCUSSION WITH REGARDING ROADBLOCKS AND CONSTRAINTS, THIS IS HOW WE DETERMINE THE PROJECT SUCCESS AND VITAL ELEMENTS OF THE PLAN

COLLECT REQUIREMENTS :

ONCE WE DONE WITH PLANNING STAGE IN THE PROCESS OF PROJECT . WE WORK ON COLLECTING REQUIREMENTS FOR PROJECT LIKE CONCRETE DELIVERABLES AND TO WATCH THE DEADLINES NEED TO MET FOR EVERY DELIVERABLE AS THAT CONSIDERED THE RATE OF SUCCESS IN PROJECT, IF THE INFORMATION IS NOT ADEQUATE OR WE UNDERSTOOD ISSUE OR REQUIREMENT FROM ONE ASPECT THEN WE CAN TAKE OPINION FROM CLIENTS AND CONSUMERS THROUGH SURVEYS OR QUESTIONAIRE TO KNOW THE MAXIMUM RESPONSE THROGH THAT FEEDBACKS WE LOOK INTO ASPECT FROM BOTH SIDES AND WORK UPON IT.

DEFINE SCOPE :

WELL AS A PROFESSIONAL PERSON WE LOVE THE PROCESS OR STEPS TO JOT DOWN WITH CLARITY AND COMPOSED FOR REFERENCES. WITH THIS WE WILL UNDERSTAND THE SCOPE OF PEOJECT LIKE WHAT THINGS TO BE DONE AND WHAT NOT TO BE DONE, ITS QUITE IMPORTANT TO MAKE IT MOVE ON RIGHT PATH WITH NO HASSLES DURING PROCESS FLOW. IT’S A COMPLIANCES TO BE DONE WITH NO HASSLES AS ANYONE REDUNDANT IN WORK DURING PROCESS AND EXTRA INVOLVEMENT WITH OTHER PROJECTS SHOULD BE AVOIDED AS THINGS TO DONE UNDER THE SCOPE OF PROJECT AND FOLLOW THE COMPLIANCES.

CREATE A BREAKDOWN STRUCTURE :

A WORK BREAKDOWN STRUCTURE IS THE DOCUMENT THAT BREAKS DOWN THE WORK AND ASSIGNS TASKS TO RESPONSIBLE PARTIES. THIS DOCUMENT OR CHART TELLS TEAM AND INDIVIDUALS WHAT DELIVERABLES THAT ARE RESPONSIBLE FOR IN WHAT AMOUNT OF TIME. THE AMOUNT OF WORK AND RESPONSIBILTIES FOR EVERY TEAM MEMBER CAN DIGITALISED OR DOCUMENTED THEM TO WORK ACCORDING AND MAKE THE ACCOMPLISHMENTS WITH THE SPECFIC DEADLINE OR TIMEBOUND SO THAT NO OTHER TEAM MEMBERS BE AFFECTED WITH TIME BOUNDARIES AND PROJECT COMPLETED WITHOUT HASSLES.

VALIDATE YOUR SCOPE :

IN THIS PROCESS WORK ON APPROVALS OF TASK. THE DELIVERABLES AND SCOPE RECORDED NEED TO BE PRESENTED TO STAKEHOLDERS, PROJECT EXECUTIVES THROUGH THAT WE CAN LAUNCH THE SOFTWARE WITH THEIR APPROVAL OR ANY CHANGES CAN BE MADE WITH THEIR CONSULT. ITS IMPORTANT TO HAVE SCOPE TO BE VALIDATED IF ANY WRONG HAPPENS THEN ITS SOLELY RESPONSIBLE TO PROJECT EXECUTIVES SO ITS IMPORTANT TO BE CONSULTED FOR ANY CHANGES OR ADDITIONAL REQUIREMENT FROM PROJECT EXECUTIVE BEFORE LAUNCHING IT .

CONTROL SCOPE :  

ONCE THE PROJECT IS EXECUTED , IT IS PROJECT MANAGER DUTY AMONG OTHER THINGS TO ENSURE THAT PROJECT STAYS WITHIN THE DEFINED SCOPE. IF THINGS CHANGE AS THEY OFTEN DO IT IS ALSO UPTO THE PROJECT MANAGER TO CONFER WITH STAKEHOLDERS AND ADJUST SCOPE ACCORDINGLY , ONE SIMPLE WAY TO CONTROL SCOPE BY CHECKING WEEKLY PERFORMANCE REPORTS OF ALL TEAMS ARE TRACKING TO SUCCEED. PART OF CONTROLLING PROJECT SCOPE BEING READY TO MAKE CHANGES WHEN NECESSARY AND NOT HESITATING TO JUMP IN WHEN GOALS ARE NOT ALIGNING.

IT CAN BE LENGTHY PROCESS BUT ITS WORTH IT IN THE END TO MAKE SURE ONLY THE NECESSARY STEPS ARE COMPLETED AS IN PROJECT ALL CONSIDERED IS MONEY AND TIME AND IT THAT DOES NOT MEET THEN IT CONSIDERED FAILURE SO ITS IMPORTANT TO TAKE NECESSARY STEPS TO MAKE THE PROCESS GO ON RIGHT PATH WITH PROPER GUIDANCE AND CONFIGURATION.