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Project scope management process

Being a successful project manager means understanding exactly what is needed to achieve the objects in a project and mapping out how to get there for every project, no matter the size or complexity, it is the responsibility of the project manager to ensure it stays on track the entire time. The simplest way to do so is to define the scope of the project.

Project scope management

Project scope management is the process to ensure that a particular project includes all the work relevant/appropriate to achieve the projects objectives. its primary aim is to control what is and is not involved in the project. the scope management techniques enable project managers and supervisors to necessary to complete a project.

Project scope management consists of three processes

Planning: this step captures the work to be undertaken

Controlling: the scope creep, change tracking, approval or disapproval of changes and documentation takes place in this step

Closing: all the project deliverables are audited in this step and the outcome of the project is assessed against the original plan.

As projects are taken up to deliver a good, it is almost impossible to achieve the desired outcome of the specific project, if the project and the scope are unexplained and project scope planning is inefficient. the commonly used terms in project scope management are

Product scope and project scope

Product scope in project management

The project scope represents the product characteristics regardless of its functions, nature, parts etc. the crucial point is project scope which refers to the tangible product which is itself finally created.

Project scope in project management

Unlike the reach of the product, the project scope focuses on the various measures undertaken to produce a product. the projects complexity might include possible elements such as a budgets, assembly line, training of staff, supply chain and allocations of the personnel.

Why is this project scope management important

The importance of the project scope management:

The project scope outlines necessary concepts like the project scope, deliverables and other project constraints so inevitably project scope management process becomes extremely important for any project

One of the most important outcomes of effective project scope management is that the deliverables match the stakeholder requirements. therefore, so it saves any shortcomings  when it comes to project requirements.

Any unprecedented in either project budget, requirements, or deadlines is easily dealt by the  processes involved in each of the project scope management process.

Project scope management process

  1. Plan scope management

The scope plan management describes the project scope and documents how it will be further defined, validated, and controlled throughout the life cycle of the project. the scope plan management includes the following

Project scope management

Project requirements

Project deliverables

Work breakdown schedule and change control process

2. Collect requirements

It is the process of defining and documenting stakeholders needs to meet the project activities. the document of collecting requirements are developed in the project planning phase.

The following are included

Business requirements

Stakeholders requirements

Project requirements

Quality requirements

Support and training requirements

3. Define scope

This is the process of developing a detailed description of the project and product. so while collecting the requirements list, all the requirements of the project and resulting product or service are defined.

The following are while defining the scope

Project goals and objectives

Tasks in the project


Budget and schedule etc.

4. Create work breakdown structure

Creating a work breakdown structure is done using a technique called decomposition/breakdown. it is the process of subdividing the project deliverables and project work into smaller and more manageable components for achieving a better outcome.

Creating the work breakdown structure includes the following

Project documents plans, documents, enterprise environmental factors, organizational structure etc.

Decision making and break down tasks for the project deliverables into smaller activities

Scope baseline and updates made to the project document

4. Validate scope

A part of the project monitoring and controlling process group in which process includes reviewing deliverables with customer or sponsor to ensure that they are completed satisfactorily and obtaining formal acceptance of deliverables by the customer or sponsor

The following are included while validating the scope

Completion of deliverables

Acceptance of project deliverables

If the requirements are being met for the project deliverables

5. Control scope

Control scope is the last project group in project scope management. it is again a part of the project monitoring

and control processing group. control scope is the process of monitoring the status of the project and product scope

and managing changes to the scope of baseline.

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