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How do you ensure that your project is on schedule to meet the deadline

Being a Business Analyst one should have knowledge entire project like what is the size of the project small, medium or large according to the project should define the man hours. Whether it is a fixed project or billing process as in fixed budget and time will be fixed if one goes with the Billing projects resources working in the project will be billed to the client on hourly basis. Should ensure the project mile stone will track weekly progress of the project. The unit of time frame allotted will in weeks. Normal reasons for project failure will be improper requirement gathering, continuous change in requirements, lack of user involvement, lack of executive support, unrealistic expectations, improper planning. While working in a project important mails to be followed up by a phone call, all mails should be acknowledged, all project mails will be copied to the project manager, decisions will be taken by PM and BA should follow them and if any resource is involved in discussion of a mail, then copy that mail to that resource as well. As a BA we are responsible to update the progress of the project to responsible stakeholders and concerning documents. Quality audits during project progress to be done so that we can ensure we are meeting the standards of the organization or not.

After considering all the above parameters also we should do Risk Analysis and Management. Risk is defined as uncertain event or condition which can have impact on either cost, time scope or quality. Risk analysis is done to determine the project carries more risk than the organization’s capacity to support.

Risk identification is to identify is there any business, financial, technological and operational risks.

Risk Assessment is the probability of identifying each risk item.

Risk Response Planning: is to plan to reduce the probability of occurrence of risk, the response planning helps in determining the conditions against which the required actions can be taken. This can help the organization to deal with the risk. The planning includes Acceptance, Transfer, Avoidance and mitigation.

Risk Avoidance: Avoiding the risk by ignoring and not to take advantage of the new opportunity.

Risk rating: Each identified risk is rated before moving it to rectification process. This is known as risk rating. The overall risk rating is calculated in terms of cost time and quality of the solutions.

Continuous change in requirements always prone to change which will be the major risk.

As a BA one should follow basic thumb rules

  1. Solve the client problem only by our IT Solution
  2. Be like a lotus in the mud
  3. Never take tensions but pass on the tensions
  4. Requirements hurried-Project buried
  5. Never criticize any stakeholder-appreciate them even for their small efforts

As a BA one will be facing challenges like lack of training, obtaining sign off on requirements change management with respect to cost and timelines, coordination between developers and testers, conducting meetings, making sure status reporting is effective, driving clients for UAT completion, people management coordinating with different people and different teams. Overall making sure project health is in good shape and delivered as per the time lines without any issues.

About Farhana Shaik

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