GAP Analysis is a comparison of the current state and the future desired state of an organization in order to identify differences that need to be addressed. It is a process performed by the Business Analysts and Project Managers for a company or a line of business within a large organization.
GAP analysis is an assessment tool used to find the deviation or gap between what exists and what is needed or desired. In simple words, the difference between the current process and future prospects is GAP. It revolves around,
- Where are we?
- Where do we want to be?
It provides a foundation for measuring investment of Time, Money and Human Resources required to achieve a particular outcome. There isn’t any formal method to conduct GAP analysis. A simple MS Excel sheet is used to do so.
Main points for GAP Analysis
- Good understanding of the current process
- All the factors effecting business must be well defined
- No ambiguity should be there in the requirements and also future prospects
- Adorn the gaps using graphs, images and charts
- Take feedback from the Stakeholders
- Inform the involved parties about the identified gaps
Different stages in GAP Analysis
- Review System
- Develop Requirements
GAP Analysis is one of the best procedures which is followed by any organization to improve their process and recognize the processes which needs improvement.