GAP analysis is used by the companies for the Comparison of the Present State of the Company and the required future state of the company. A GAP analysis identifies what a company needs to do, in order to reach the desired future state from the present state. This is usually performed by the Business Analysts and Project Managers to determine the differences between Existing processes and expected Future processes. GAP analysis bridges the gap between the Existing and Expected processes by laying a foundation of Investment measurement of Time, Money and Human Resources.
Different Stages of the GAP Analysis are:
1. System Review.
2. Requirements Development.
The Main advantages of the GAP Analysis are, it gives Insight into areas that need improvement, such as efficiency, products, profitability, processes, customer satisfaction, performance, participation, and competitive advantage. It Ensures that project requirements have been met. It Finds the best places to deploy resources and focus energy. It Finds areas of weakness and shortcomings to address.
The Disadvantages of the GAP Analysis are, the Successful completion depends on knowledge and persistence of the people involved in the process and if it doesn’t go deep enough, the proposed resolutions will not address the real root cause or can miss the complexities behind them. The Main factors that affect a GAP Analysis are the Understanding of the Current Process and the factors defined by the Company that affects the Business.