COEPD – Center of Excellence for Professional Development Happy Learning
The project size the job descriptions of each team member should be clearly defined whether it’s a three person team or an international collaboration. Everyone needs to understand their role. By their role we mean the tasks and activities each person must complete define each team members role is to use a RACI Matrix a responsibility assignment matrix also known as the RACI Matrix or a linear responsibility chart describes the participation by various roles in completing tasks or deliverables for a project or business process. It is especially useful in clarifying roles and responsibilities in cross functional & departmental projects and processes. RACI is an acronym derived from the 4 key responsibilities that is most typically used the 4 key responsibilities are
- Responsible
- Accountable
- Consultant
- Informed
Let’s understand each of them in details the first key responsibility role is
Responsible also called recommender responsible team members are those who do the work to complete the task. There is at least one role with a participation type of responsible although others can be delegated to assist in the work required.
The next the next key responsibility role is
Accountable also called the approver or the final approving authority the accountable member is the one who is ultimately answerable for the correct and thorough completion of the deliverable or task and the one who ensures the prerequisites of the task Carmet as well as who delegates the work to those responsible. In other words an accountable must sign off or approve the work that responsible provides. There must be only one accountable specified for each task or deliverable.
The next key responsibility role is
Consult it sometimes also called consultant or council the ones whose opinions are sought to be the subject matter experts and with and with whom there is two way communication.
The last on is
Informed also called information. These members are the ones who are kept up to date on progress often only on completion of the task or deliverable and with whom there is just one way communication so that are affected by the outcome of the tasks. So need to be kept up to date let’s see some key points to remember in any organization without clearly defined roles and responsibilities.
It is easy for projects to run into trouble when people know what management expect of them.
It is easier for them to complete their work on time within the budget and to the right level of quality in such cases RACI plays an important part.
Additionally a role is a descriptor of an associated set of tasks which may be performed by many people and one person can perform many roles also or overlapping roles and RACI is that very often the role that is accountable for a task or deliverable may also be responsible for completing it.
Let’s understand a step by step guide to creating a raw scene matrix.
first identify all the Tasks involved in delivering the project and list them on the left hand side of the chart
In completion order 2nd identify all the project rolls and list them along the top of the chart next the cells of the chart identifying the RACI that is who has the responsibility the accountability and who will be consulted and informed for each task next ensure every task as a role responsible and the role accountable for it shouldn’t have more than one role accountable.
Resolve any conflicts where there is more than one for a particular task last lastly Cher discuss a degree on the RACI Matrix with your stakeholders before your project starts.
